DataStars is a real estate portfolio advisory firm based in Miami Beach. We advise family offices on their real estate portfolios. We are a small, senior team that uses modern tooling aggressively. The work is fast, the standards are high, and the deliverables go to people who make real decisions with them.
You will be the single financial operator for the firm. You will manage deal-level accounting, fee tracking, and reconciliation with brokerage partners, and handle per-engagement invoicing and the company books.
Beyond the books, you will own the company's people-ops infrastructure. We need someone who has actually registered a retirement plan, set up Texas and Florida payroll, and navigated Texas Workforce Commission and Florida reemployment tax filings. Not someone who knows the theory.
This role reports directly to the CEO.
- ·Maintain the company books across advisory revenue
- ·Track and reconcile fee accruals against brokerage partner reporting
- ·Manage variable per-engagement invoicing
- ·Prepare monthly financial summaries for the CEO
- ·Coordinate with external CPA on quarterly estimates and annual filings
- ·Register and administer a 401(k) plan (Safe Harbor preferred)
- ·Set up and manage Texas and Florida payroll
- ·Handle Texas Workforce Commission and Florida reemployment tax registration and quarterly filings
- ·Manage benefits administration, onboarding documentation, and I-9 compliance
- ·Maintain employee files and contractor agreements
- ·Track commission splits and fee waterfalls across multi-party advisory engagements
- ·Reconcile advance credits against earned fees
- ·Support escrow and closing accounting as transactions close
- ·5+ years in accounting, controllership, or finance operations, with at least 2 years at a small or mid-size firm where you were the primary financial operator (not part of a large department)
- ·Direct experience registering and administering a small-company 401(k) or similar retirement plan
- ·Texas and Florida payroll experience: Texas Workforce Commission and Florida reemployment tax, new-hire reporting, workers' comp classification
- ·Proficiency in QuickBooks Online or Xero
- ·Working knowledge of W-2 vs. 1099 classification rules
- ·Ability to work independently without an accounting department around you
- ·Working familiarity with AI tools in a professional context. We use them daily and expect you to
- ·Experience in real estate or professional services accounting
- ·Familiarity with brokerage commission structures or referral fee arrangements
- ·CPA designation or CPA-track
This is not a bookkeeper role where you process transactions someone else categorized. You will design the chart of accounts, set the billing cadence, choose the payroll provider, and build the financial infrastructure from scratch. If you have only worked inside established systems, this will feel uncomfortable. If you have built the system yourself before, you know exactly what this is.
To apply, send your resume and expected compensation to:
Use the subject line “Controller.” Applications without an expected compensation figure will not be reviewed.